Job: Exhibitions Project Manager, Wellcome Collection

Closing date: 01/06/2018 d/m/y
Salary: £32,000 – £36,000 per annum

We are looking for two experienced Exhibitions Project Managers to join the Exhibitions team at Wellcome Collection.

One will be for a full time permanent position and the other for a 12 months part time fixed term contract to deliver a single temporary exhibition.

In your cover letter please can you specify whether you would like to be considered for the permanent or FTC position.

The Exhibitions team develops and delivers a variety of innovative exhibitions and projects for a wide range of audiences.

This work focuses on delivering multi- layered, experimental and diverse displays that encourage our audiences to think and feel differently about health, life and our place in the world.

These projects are developed internally or with external partners, researchers, curators, artists and producers.

Additional info

To Succeed in this role, you will:

Both Roles

– Forecast, record and monitor spending on exhibition production. Contribute to budgetary planning relating to the exhibitions programme.

– Work together with the project curator to shortlist, commission and contract exhibition designers. Manage and coordinate 3D, 2D and lighting design processes.

– Draw up and implement project schedules (from content development through to installation take down) in consultation with the project curator, registrar, designers and builders.

– Contract and manage contractors involved in the production of exhibitions. Manage tender processes in accordance with Wellcome’s procurement regulations.

– Work together with the project curator to devise contracts for commissioned works.

– Act as principal point of contact between curator, registrar, designers, builders and participating artists.

– Lead regular project team meetings to liaise with key stakeholders across departments in Wellcome including Conservation, Communications, Press, Visitor Experience, Collections & Research, Live Programme, Health and Safety, Facilities and Security.

– Liaise with the registrar to ensure that conservation, display, transport, courier and insurance requirements are met. Liaise with registrar on tax, insurance, security, packing, storage and condition reports for exhibition loans.

– Liaise with the registrar and gallery manager to plan object installation within an agreed budget. Ensure that an appropriately skilled temporary crew install the exhibition.

– Coordinate artists, exhibitors, curators and the AV team to ensure that the exhibition’s AV requirements are met.

– Remain informed of all issues, techniques, technologies, conservation methods etc. pertinent to exhibition-making. Contribute to and implement templates, guidance and policies for museum best practice.

– Contribute to our knowledge of 3D, 2D and lighting designers, fabricators, builders and suppliers.

– Observe Wellcome’s Inclusive Exhibition Design Guidelines. Support the project team in producing an exhibition that is accessible and inclusive.

– Support the project team in reducing waste, reusing and recycling when possible and selecting ‘cradle to grave’ materials.

– Undertake work in accordance with Wellcome policies and principles.

– Undertaking any other work that may be reasonably required from time to time.

Permanent EPM only

– Take responsibility for the upkeep of a designated permanent gallery in Wellcome Collection, in liaison with the Curatorial, Conservation and Visitor Experience team and technical support. To include:

– Overseeing the maintenance (working with the Gallery Manager, the AV and IT and Publishing teams) of furniture, interactives, showcases, mounts and interpretation.

– Overseeing the upkeep of artworks, scientific exhibits, contemporary and historical material and the satellite exhibitions around the Wellcome Collection building.

– Managing contractors and external specialists where required, providing care of the permanent collections.

– Maintaining and monitoring storage areas, on and off-site.

To succeed in this role, you’ll need to have:

– Ability to learn quickly.

– Self-reliance and self-motivation.

– Accuracy and attention to detail.

– Ability to remain clam under pressure.

– Effective communication skills

– Ability to operate as part of a dynamic team.

– Diplomatic with the ability to understand the needs and priorities of other stakeholders.



– Significant experience of being responsible for the planning, production and installation of large-scale temporary exhibitions within a museum or gallery environment, including working with a range of different types of materials and perspectives.

– Experience of maintaining permanent exhibition spaces.

– Experience of devising build and installation schedules and budgets.

– Experience of tendering, contracting, managing and coordinating 3D, 2D and lighting designers and exhibition builders and suppliers.

– Experience and understanding of commissioning and coordinating exhibition audio-visual installations and lighting.

– Understanding of registrarial process for major exhibitions, including issues and procedures relating to exhibition insurance.

– Up-to-date knowledge of CDM regulations and Health and Safety issues and processes relating to the construction and installation of exhibitions.

– Understanding and experience of best practice in access and inclusion and sustainability as applied to exhibition making.


– Experience of working with artists on the production of newly-commissioned work, including live work.

– Experience of preparing major exhibitions for touring, ideally on an international scale.

– An interest in the history of art and the history of science and medicine and in contemporary developments in these fields


– Proven understanding of the different priorities of the many stakeholders and processes involved in the production of an exhibition.

– Proven exhibition project management skills, including devising and managing budgets and ensuring value for money from contractors.

– Excellent communication and negotiating skills.

– Knowledge of art-handling and conservation regulations, including sector standards for frame and mount-making and case construction.

– Education & Qualifications


– Museum Studies Diploma or equivalent qualification/training.

– Project Management qualification.

– CDM qualification i.e. IOSH Managing Safely.

About us: We believe great ideas can change the world and improve health for everyone. At Wellcome, we help great ideas to thrive by supporting scientists and researchers, taking on big problems, fuelling imaginations and sparking debate. Wellcome isn’t just a supporter of great ideas; it’s a great place to work. We offer excellent benefits and help our employees to develop in an open, respectful culture where differences are valued.

Apply here


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